Purpose of updating job descriptions

With new technology and an improving job market, you’ll soon find yourself facing a buyers’ market of applicants who will have many more jobs and offers to consider.

Position descriptions are important tools that can help you manage employees’ performance and set expectations.

Use the following resources to help you understand the difference between position descriptions and job descriptions, and learn how to write effective position descriptions.

And don’t forget: just as individual roles change over time, the job descriptions should change with them. “A well-documented job description is a living/evolving tool that reflects the current needs of the position, which continues to propel the organization forward.” Kennedy noted. Mary Anne Kennedy is the principal consultant at MAKHR Consulting, LLC, a full-service human resources advisory firm.

MAKHR Consulting provides the full spectrum of HR services and programs, including all aspects of talent acquisition – from the full cycle recruitment process to succession planning and performance management.

Ask yourself: What behaviors are critical to your organization? The job descriptions should be continually updated as the duties change over time.

This might include: By the inclusion of behaviors like these, you’re not only getting the right type of people into your organization, you’re helping candidates to understand the culture. The job description needs to evolve and continue to be correctly classified.

Reflecting core values in a job description helps to ensure behavioral accountability and increase commitment to the mission and vision.

You want to make sure that– as an organization–you have set forward what you hold people accountable for (not just the work).

Position descriptions help employees get a sense of their job responsibilities, what's expected of them, and the standards by which they’ll be evaluated and rewarded.

Position descriptions may also help you develop recruiting materials, develop orientation and training programs, and ensure consistency and equity among positions.

Duello took and requested one of two accommodations: either more leave or a transfer to a job with no driving. It reasoned that Duello couldn’t perform any of the essential functions listed in his job description without a license and, therefore, wasn’t qualified for his position. Begin with action verbs in the present tense, such as supervise, inspect, produce, organize, motivate, educate, administer, compose, analyze and repair.

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